FULLSTEP’s Sourcing solution embraces the reality of your sourcing organization and model to help you get the best out of your organization and resources
The FULLSTEP platform is a combination of modules and functionalities that cover the full scope of sourcing, and as a result can be configured to handle the most sophisticated sourcing models and organizations.
The platform will be configured to match your sourcing organization, processes and strategy, in order for your organization to apply the best practices in Strategic Sourcing.
First of all, FULLSTEP will be the repository for your purchasing categories and item part master. The logical hierarchy defined during the sourcing analysis phase will be reproduced, and the material data base loaded into the platform. The second pillar for the configuration of your sourcing platform and efficient sourcing management is the sourcing organization. Your organization structure will be loaded in the platform, and users assigned to their respective departments and roles. Users will be assigned security profiles to match their role in the sourcing organization, and restrict their access to categories/activities under their responsibility.
Using those two pillars, several tools of the FULLSTEP platform will help you perform an efficient category management. Every user’s home page is a viewer of currently open processes, with applicable restriction based on department, role, business unit, etc…
In terms of specific application for the buyers, FULLSTEP is a highly configurable tool for electronic RFx. Buyers are able to configure RFx for several categories, organizing the bid in several groups of materials or services, able to add specifications of all types (text, attached files, etc…) and distributing bid invitations among potential suppliers based on the categories they are able to supply, location, etc…
figure 1.- FULLSTEP's RFx system
In order for sourcing organization to execute ambitious and efficient negotiation strategies, FULLSTEP features best in class e-auction functionality, as well as online Purchasing Committee management, allowing the different stakeholders to efficiently analyze available options and arrive at decisions supported by .
The Purchasing Committee is an online meeting held in the sourcing application: its advantage is the control of RFx planning and execution, with administrators able to add/delete RFx from the schedule, automatic generation of a meeting agenda adapted to the company’s templates, and automatic generation of meeting minutes, with a summary of all decisions made in the meeting. It is a powerful tool to ensure company’s policy compliance and efficiency in the management of sourcing processes.
At any moment in the course of an RFX, the buyer has the option to convert the bid into a reverse auction, which counts with the newest features and technology. In line with our constant innovation strategy, we recently introduced game-changing features to our reverse auction functionality.
The latest functionalities bring more flexibility and simplicity to our e-auctions, in terms of configuration and management of the auction, real time monitoring and awarding. Thanks to the new configuration wizard and monitoring panel, you’ll be able to organize and manage an auction in only a few minutes, with very intuitive commands to make a process that fits your way of doing business.
figure 2.- E-auctions tool
The FULLSTEP Platform is also configurable to handle the full Procure-to-Pay process, with modules to handle purchasing requisitions and purchase order electronic approval, a web-based electronic catalog functionality, and most of all, the capability to integrate with your company’s ERP system. All the transactions handled in FULLSTEP will be integrated to your ERP system to ensure data integrity, avoid double data entry, and make sure the benefits obtained thanks to the strategic sourcing solution will be fully executed, all the way down to the payment of goods and services.
Moreover, hierarchical factors are also taken into account so that managers have visibility over their associates’ processes and operations. In order to be able to adapt to more complex category management procedures, the process management functionalities allow you to set up specific workflows with automatic notifications. You will be able to electronically handle purchase authorization management with a customized workflow per business unit, department or functional area, through a user-friendly web-based tool with personalized home page and access for every user.
Contract lifecycle management
FULLSTEP’s Contract Management application enables the creation and registration of purchasing agreements between your company and its suppliers.
It facilitates both the creation of contractual documents, as well as the management workflow for its review and approval, including the participation of both internal company staff and external stake-holders, be they lawyers or consultants involved in the agreement, or the very suppliers object of the agreement or contract. You can configure specific workflow for every phase of the contacts’ lifecycle: creation, modification and termination.
The application facilitates the creation of automatic alerts, warnings and searches that improve control and simplify the monitoring and planning, with an efficient archiving tool that eliminates the need to use paper.
Supply base Management
On top of all the sourcing and negotiation functionality, FULLSTEP provides a Supply Base Management solution, integrated with adjacent modules and areas, to handle suppliers’ certification, governance, compliance and risk management. The company is able to establish a suppliers’ quality panel, monitoring certification status and non-conformities, in order to continuously improve the quality of supplies and relationship with suppliers and reduce the cost of non-conformities and defective supplies.
figure 3.- Supplier's score graphic
You can set-up specific quality parameters (per business unit, purchasing categories, etc…) that will feed a global score card, for every supplier, and you can manage your suppliers’ score card to monitor and improve the quality of your supply base.
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Overall, FULLSTEP is a tool that will provide you with great flexibility and versatility, so you can adapt it to your exact model and way of doing business, while providing your sourcing organization with powerful functionality to efficiently adopt best-in-class procurement practices.